How Do I Write A Check And Print In Quickbooks?

You are already ahead of you peers if you have a business and use QuickBooks to keep track of everything. Quickbook provides any small or big business the advantages in the finance department by providing a fast transaction facility. 

However, using the QuickBooks software is not common knowledge. Most people get stuck on this stage.

We will go through everything you need to know, from the question How do I write a check and print in QuickBooks to anything else you need to know. Furthermore, we will follow the standard step-by-step approach to give you a better understanding so that you may do it together with us.

How do I write a check and print in QuickBooks?

Now, before we begin any tutorial, you must first create a QuickBooks account to follow along with us on our journey. If you're not sure whether you want to buy the software or not, you can always try it out for free for 30 days.

The fact that everything is automated is undoubtedly the first perk. As a result, you won't have to write those numbers and other information on the checks. Second, because your software is always in sync with your checkbook, all of your profit and loss will be computed after you've written a check but haven't yet paid it.

How do I write a check and print in QuickBooks

Without any further ado, let’s get started!

Step1: Choosing Check

Once you've signed into your account, you'll notice that your QuickBook has a lot of options. However, the purpose of this guide is to teach you how to write and print checks. To do so, click on the plus sign in the center of the screen. Click Checks under the "Vendors" sub-menu, and you're ready to go on to step 2.

Step2: The Payee

The Payee is the name you want on the check and is the vendor you're paying. It is located in the top left corner of the page. If you haven't created a Payee list yet, you may always add a vendor by clicking the "+" sign in the dropdown menu.

Step 3: Choosing your Bank Profile

You'll see another box right next to the Payee box where you should already have a Bank account chosen. You may always browse the list of Banks and profiles, including such Savings Accounts or other accounts, to find the ideal one for you. 

Choosing your Bank Profile

Just like the Payee option, you will also get an additional option to add a bank if you already haven’t.

Step 4: Mailing address

To write a check, the next step is to pick a mailing address. The list is compiled automatically from the vendors' profiles and displayed in a drop-down menu from which you can choose the one to whom you want to send the check.

Step 5: Payment Date

Another important consideration is the payment date. It's essentially the date on which you want the check printed. It's directly next to the mailing address option.

Step5: Account & Description

For your records, choose the Account & Description option. You're bringing something from one of your suppliers, for example, and it's a cost for your company. So you may choose it on the Expenditure Account, and it will update the expense account on your software automatically to maintain track.

Account & Description

However, if you haven’t set up different accounts with descriptions, it's recommended to do so.

Step 6: Print

We are almost there to create a check for us. It's now up to you whether you want to print it now or later. We'll do it right now for the sake of the guide. So, look in the right corner and enter the check number that is now accessible in the Check No. field. Then, towards the bottom of the page, you'll notice the option "Print Check," which you should select.

print checks in quickbooks

Nevertheless, we always recommend a check printing printer which is the MICR printer for completing the task smoothly.

Step7: Placing the Check

The final step is to print the check by placing it on your printer and selecting the print option. After you've seen the preview, gently place the check on the printer and hover over the "Print" option. You'll see a menu where you may alter your printer's settings and choose a dimension. And then your printer will take your check and fill it out for you.

However, it’s always recommended to print an individual check before printing in bulk, so you don’t waste a lot.

Do I Need Special Paper To Print Checks From Quickbooks?

It depends on where the check receiver needs to go through to collect their money. If it's in the company to withdraw their money, then a normal paper will do. However, if the process takes a bank to get involved, then you need to order in bulk amount pre-printed check papers from the bank to proceed.

Do I Need Special Paper To Print Checks From Quickbooks

Moreover, you will also need a MICR Inkjet printer for printing MICR line on a check on a check. 

How To Find Checks To Be Printed In Quickbooks?

To find it, you won't even need a step-by-step guide. Click the "+ New" button in the left top corner of your QuickBook. Look beneath the Vendor menu for a sub-menu called "Print Check," where you may discover all the checks that need to be printed. 

However, if you had columns missing while writing the check then it will not appear here as it didn’t qualify to be on it.

How To Record A Handwritten Check In Quickbooks Desktop?

Remember the Check No. box in the writing check section's right corner? Simply enter the check number in the box and uncheck the Print Now option. Fill in all of the other required information for the check-in area and click Save. That's all; it's now in your QuickBooks account.

How To Record A Handwritten Check In Quickbooks Desktop

Final Words

That’s all about How do I write a check and print in QuickBooks. The guide we've outlined is very detailed, and we hope that they've cleared up any misconceptions you may have concerning QuickBooks. 

However, the majority of the writing and printing check involves filling out your suppliers' information and adjusting with the printing option, which is simple.

Nevertheless, if you don't use QuickBooks for your business, you're missing out on a lot of help. Even though checks are written and printed automatically, you will have a variety of alternatives for tracking your business and improving it.

Inksaver Editor

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